Minutes WLHO-2-10-25 - WLHO- Westlake Homeowners Association

  
 
 
 
Minutes of the Monthly Meeting of the Board of Directors of
Westlake Homeowners Association
February 10, 2025 at 6:30 p.m. at Ramen Noodle

ATTENDEES:  Bill Scharwatt, Chris Heuer, and Rolland Royce.  The meeting was called to order at 6:30 p.m.  

APPROVAL OF MINUTES:  Minutes of the January 13, 2025 board meeting – approved.

BOARD PRESIDENT RESIGNATION:  Bill Scharwatt informed the Board that he is in the process of moving and therefore will resign as President, at a date in the very near future, to be determined.  Bill is a long-time resident of Westlake and has devoted countless hours in service to us.  He will be missed.  

TREASURER’S REPORT:  Rolland reviewed the January 2025 financial statements, cash disbursements, water usage, and status/collection of past-due accounts.  Dues collected as of this date total 240 out of 292 owners, consistent with prior years.  The proposed draft of the 2025 Budget was reviewed and approved.  Tax return information has been prepared and submitted to Schwindt and Co.

ARCHITECTURAL DESIGN AND REVIEW REQUESTS:
A request for removal of trees on Edenberry Ct – approved.
The board discussed an issue regarding color and style of a home on Trillium Ct, and will do research to determine steps taken to approve this project.

COMMON AREA UPDATE:  A homeowner notified the board of concerns regarding pests in the common areas.  Rolland will
follow up.

LANDSCAPE MAINTENANCE:  The company providing landscape maintenance services in our cul-de-sacs and pathways,
Buel’s Greenscape, has terminated its service agreement with Westlake HOA effective 2/1/25.  Rolland will determine
service levels needed and request bids from other landscape service providers.  

2025 ANNUAL MEETING:  The Annual Meeting Notice, the memo regarding the proposed increase in the Maximum AnnuaL
Assessment, and the Proxy were discussed.    The Board decided to make the effective date, if approved, of this increase
January 1, 2026, after determining that a mid-year effective date was difficult to communicate and implement.  These
documents will be subject to a final review prior to mailing by February 16, 2025.    

UPCOMING MEETINGS:  
Annual Meeting March 18, 2025, Tuesday, at 6:30 p.m. – Oak Creek Elementary School Library

The meeting was adjourned at 8:05 p.m.