Minutes WLHO- 1.24.22 - WLHO- Westlake Homeowners Association

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Minutes WLHO- 1.24.22


Minutes of the Monthly Meeting of the Board of Directors of
Westlake Homeowners Association
January 24, 2022 at 6:30 p.m. - by phone

Board members in attendance:  Fritz Gerwe, Chris Heuer, Rolland Royce, Lev Volod, and Bill Scharwatt.   Tom Berridge, Open Space Coordinator, was also present.  Fritz called the meeting to order at 6:30 p.m.  

Minutes of the December 13, 2021 board meeting – approved as submitted.

Open Space Report:  Tom presented a summary of work in the open space over the past couple months.  Bids for the removal of 18 trees, listed as hazardous in the 2021 arborist study conducted by Teragan and Associates, were received, and after evaluation the board selected Beaver State for the work based on cost and prior work.  That project has been completed at a cost of $6,750.00.  Additional work to be done in the spring of 2022 includes the trimming of branches along Westlake Drive and Parkview Drive, and the advanced assessment proposal submitted by Teragan which further evaluates trees which may become hazardous in the near future.  Tom will invite Teragan to attend the February 2022 board meeting to discuss the project further.  Tom also updated the board on work in Tract A, including the planting of several hundred native plants with the assistance of neighborhood volunteers.  A concern from one homeowner regarding lack of screening from Kruse Way traffic was noted.  Tom also recommended continued participation in 2022 with the Lake Oswego Watershed Council to continue enhancing our oak woodlands by reducing invasive/non-native species and replacing with native plants.  The board agreed to include $5,000.00 in the 2022 budget for this ongoing project.  The board expressed appreciation to Tom for his excellent work in developing/maintaining our open spaces.

Treasurer’s report
.  Rolland reviewed the December and year-end 2021 financials, variances to budget, cash disbursements ledger, water billing detail, and past-due accounts, including collection of two accounts – six accounts remain in past-due status.  As of this date, 183 out of 293 homeowners have paid their 2022 dues, similar to the pace last year.  Regarding reserves, the board approved transferring $20,000.00 from the operating account to reserves to provide for open space expenditures planned for 2022.  The reserve funds will continue to be held in separate TCDs at OnPoint.  The board also discussed a draft of the 2022 Budget, to be reviewed and approved at the February meeting.    A reimbursement of $91.81 to Rolland for toner and paper was approved.  

Architectural Design Review Committee and common area maintenance.    
No requests were received in December.

Tax preparation:  Rolland will submit numbers to Schwindt, along with a request for recommendations for an update of the reserve study.

Legal:  Rolland presented for review an email sent to Karna Gustafson at Vial Fotheringham listing issues we need assistance with, and will provide the board with updates when received.  

Homeowner complaints:  Rolland listed several complaints received from homeowners with their dues payment, including 1) too many cars at one residence; 2) painted brick; 3) potential suspicious activity; and 4) garbage/recycle cans left out longer than needed.  The board agreed that we will each keep an eye out for these and other issues and address as needed.  

Upcoming meetings
Tuesday, February 15, 2022 at 6:30 p.m.
Annual meeting, Monday, March 28, 2022 at 6:30 p.m.

The meeting was adjourned at 8:00 p.m.

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