Minutes of the Monthly Meeting of the Board of Directors of
Westlake Homeowners Association
June 22, 2020 6:30 p.m.; by phone
Board members in attendance: Fritz Gerwe, Chris Heuer, Rolland Royce
Fritz called the meeting to order at 6:30 p.m.
Meeting minutes. Minutes of the May 2020 meeting were approved.
Treasurer’s report. Rolland reviewed the May 2020 financials, including the payment for work on the "Parke at Westlake" monument at the intersection of Camden and Parkview. Rolland and Chris expressed appreciation to Fritz and Cynthia for spearheading the effort to undertake and complete the project to refurbish the monument. Rolland relayed favorable compliments and appreciation from residents. Rolland had previously shared with the board drafts of the Association’s 2019 federal and Oregon income tax returns, and the board approved the filing and payment of the amounts due on those returns.
Chris reviewed with the board a letter from the Association’s law firm, Landye Bennett, informing the Association that our principal contact at Landye Bennett, Steve Russell, was leaving the firm. After discussion, the board decided to continue to look to Landye Bennett for legal representation as and when needed.
Architectural Design Review Committee and common area maintenance. Fritz led a discussion of the following ADRC-
Green Growth Landscape Maintenance will work with Fritz to turn on the irrigation system in common areas later this week (other than at the entrance to Parke at Westlake, since those sprinklers were turned on several weeks ago in connection with the recent plantings as part of the refurbishment of the monument).
The board reviewed an email from Tom Berridge regarding a communication from a homeowner on Charles Circle regarding a bee colony in the open space near his home. The homeowner wished to have the hive removed or relocated to another place in the greenspace. The board was emphatic in wishing to retain honeybees to the maximum extent possible. The board considered moving the hive to another location in the open space, but was concerned that any movement would be detrimental to the colony. As a result, the board decided to inform the homeowner that it believes honeybees are safe, that we want the colony located on the Association’s open space to remain in place, and that we expressly prohibit the homeowner from disturbing the colony in any way.
Approved a letter to a homeowner on Meridian Court notifying the homeowner of lawn and landscape maintenance issues and demanding the situation be addressed promptly.
A request from a concerned homeowner that the Oregon grape plants on the island on Greensborough Court be trimmed to ensure that children playing in the area can be seen.
Upcoming meetings. The Board confirmed the following upcoming monthly meeting, which will be conducted by phone. If you wish to attend a board meeting, please contact a member of the board for dial-
Monday, July 20, 2020, 6:30 p.m.
The meeting was adjourned at 7:15 p.m.